Notice of Annual General Meeting – 8 December 2026

PALLIATIVE CARE WA INCORPORATED
Western Australian Association Number A0822230Y

NOTICE is given that the Annual General Meeting of the members of the above Association will be held at The Boulevard Centre, 99 The Boulevard, Floreat WA 6014, on Tuesday 8 December 2026, from 4.30pm to 6.00pm.

It is essential that you register via Humanitix HERE to attend the AGM.

AGENDA FOR THE AGM

1. Opening and confirmation of quorum.
2. Attendance and apologies.
3. To confirm the minutes of the 2025 Annual General Meeting as per Rule 49(3).
4. To receive and consider:
   • the Board’s Annual Report on the Association’s activities during the 2026 financial year; and
   • the Association’s 2025–26 financial report and auditor’s report.
5. To elect the office holders of the Association and other Ordinary Board Members.
6. To consider a special resolution to amend the Rules of Association by inserting new Rule 45A (Decisions without a meeting).
7. To confirm or vary membership fees and subscriptions, as applicable.
8. Any other business of which notice has been properly given.

QUORUM

Nine (9) members entitled to vote, personally present at the meeting, constitute a quorum under the Rules of Association.

BOARD ELECTION

The Palliative Care WA Board for 2027 will be elected at the AGM. Nominations were called on 27 October 2026 and have now closed. The Board has confirmed nine positions in total, including five ordinary Board member positions. Four positions fall vacant at this AGM.

SPECIAL RESOLUTION – PROPOSED RULE 45A

Members will be asked to consider the special resolution set out in full in Attachment 1, together with its explanatory statement. The resolution proposes allowing Board decisions without a meeting where at least 75% of eligible Board members consent and the consenting members constitute a quorum.

VOTING & PROXIES

Voting rights are subject to the Rules of Association. An ordinary member may appoint another ordinary member as a proxy to vote and speak on their behalf under Rule 52. A member may act as proxy for no more than five other members.

Proxy appointments must be in writing and signed by the appointing member. Members may direct how their proxy votes. The Board-approved proxy form can be downloaded HERE.

A proxy form must be given to the Secretary before the meeting begins. A proxy form sent electronically or by post must be received by the Association no later than 4.30 pm on Monday 7 December 2026 (24 hours before the meeting).